Time management tools and matrix
All the tools in the world won’t cure procrastination. When it comes down to it, time management tools can help you get stuff done - but they won’t do your stuff for you!
A calendar can help you keep important scheduled events at the forefront of your mind. You can see when you will be having ‘dead time’ and schedule small tasks to fill in the gaps (listen to your latest empowerment audio while driving, balance your checkbook in the doctor’s office waiting room).
Simply having a monthly guide to give you the big picture will help you accommodate certain tasks that need to be done on a deadline (get school supplies before school starts, replace sports gear, etc).
A day planner can help you more tightly organize each individual day. Multitask by grouping errands in the same part of town together, and slot important tasks in the early part of the day when you are fresh.
If possible, have both a hard copy and an online copy of your day planner. You can carry one with you and add or update items as needed. The other will be easily accessible from your PC or mobile device - but physically writing things down does help to imprint them on your memory.
Use sticky notes to remind yourself of highly important tasks. You can jot something down and stick it to your computer screen when you have to leave for a short time, so when you get back you won’t have a lag time where you try to remember what you were doing.
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Reduce stress . What hangs over your shoulder and distracts you from getting stuff done? Write your worry down on a piece of paper and read it back. Ask yourself if you can do anything about it RIGHT NOW. If not, put the piece of paper in a drawer and imagine the actual problem being locked in the drawer too. Take the piece of paper out only when your important stuff is done, and then start thinking about how to resolve it.
Stephen Covey's time management matrix
For more information on the time management matrix please visit the following page;
Stephen Covey's matrix
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